Middletown Public Schools                                                                                    No. 9030

 

 

KEY AND ACCESS POLICY

 

It is the policy of Middletown Public Schools to promote the security of all students  and staff and appropriate access to school property. This policy describes the control,  use, and possession of keys to facilities, including (A) general provision, (B) design of  keying systems, (C) fabrication, (D) responsibility for issuance, (E) responsibilities  regarding lost keys/cards, (F) eligibility for possession, and (G) key and building  security.

II. PRINCIPLES

A. GENERAL PROVISION

Unauthorized fabrication, duplication, possession, or use of keys/access cards to  facilities of Middletown Public Schools will be subject to administrative/disciplinary  action. This action can include job dismissal and/or legal action. 

B. DESIGN 

Design of the keying system is the responsibility of the Department of Facilities Management. The design will try to help ensure security and reasonable convenience to  personnel occupying campus facilities.

C. FABRICATION

The Facilities Management Department fabricates all keys/access cards and  performs all lock changes for school facilities, except for work performed by on-site  contractors under the direction of Facilities Management. Records of keys/cards to  school facilities, including the names of individuals to whom keys/cards are issued,  dates of issue/return/loss will be maintained by the Facilities Management  Administration. School keys will not be duplicated, except by the Facilities Management  Department.

D. RESPONSIBILITY--ISSUANCE 

All persons issued school keys or access cards shall at all times be held responsible and accountable for these keys/access cards. Appropriate administrators  may request and delegate the issuance of keys and access cards only as necessary and in  accordance with the Key and Access Card Eligibility Criteria below.

 

 

E. LOST KEYS 

Individuals possessing keys or access cards to school facilities are responsible for  such items. Middletown Public Schools reserves the authority to charge individuals for  the cost of key/card replacement and/or re-keying of locks caused by loss of keys/cards  to school facilities. All lost keys or access cards must be reported immediately to the appropriate department administrator and the Department of Facilities Management.

F. KEY/ACCESS CARD ELIGIBILITY CRITERIA

1. Full Master- Access to all school facilities:

a. Superintendent

b. Assistant Superintendent

c. Director of Facilities Management

d. Director of Administration and Finance

e. First Call Maintenance Staff

f. Technology Department

 

2. Building Master-Access to all locks belonging to a specific building

a. Building Administrators

b. Lead Custodian

 

3. Individual Room or Department – Access to areas, as needed, to perform their  duties. Building Administrator and Department Head or Director of Facilities  must authorize these keys/access cards

a. All other staff.

G. KEY AND BUILDING SECURITY

The individual to whom keys/access card are issued is personally responsible for  the use of these items until returned to the Department of Facilities Management.  Individuals must personally sign for their keys/access card and shall not transfer or loan  their keys/access card to another individual. Key holders shall not "prop" doors at  any time or leave them unlocked during hours when the facility is normally closed. Key  holders shall not unlock buildings or rooms for others unless the individual has a valid,  verifiable reason and proper identification for access, or is known by the employee to  have legitimate need for access to the room or building. Employees may be issued keys  or access cards for the duration of employment. 

 

1^st Reading – November 20, 2003

2^nd Reading and Approval – December 18, 2003

Revised and Approved – March 16, 2006 & August 7, 2018

Review - December 18, 2025

Next Review - August 2027