Middletown Public Schools                                                                                     

 

DIRECTOR OF FINANCE

 

QUALIFICATIONS:

 

1.      Advanced degree in business management, accounting or education.  Strong preference to those holding a Certified Public Accountant (CPA) certificate or Master’s degree in Business Administration (MBA).

2.      Five years of experience in high level administration desirable.  Some experience in education (preferred).

3.      Strong oral and written communication skills.

4.      A thorough knowledge of GAAP, GASB, and school district and school building based budgeting practices.

5.      Proven ability in financial management.

6.      Demonstrated knowledge of electronic data processing systems.

7.      Hold or eligible to hold a Business Official Certification as required by the RIDE.

8.      Such alternatives to the above qualifications as the Committee may find appropriate and acceptable.

 

REPORTS TO:  Superintendent of Schools

 

SUPERVISES:  Business Office Personnel

 

JOB GOAL:  To administer the District’s financial operation, management information systems and administrative support systems efficiently and effectively so as to provide the best possible educational services with the resources available.

 

TERMS OF EMPLOYMENT:  Twelve month year.  Salary and work year to be established by the School Committee.

 

 

EVALUATION:  Performance of this job will be evaluated annually by the Superintendent

 

PERFORMANCE RESPONSIBILITIES:

 

1.         Responsible for all financial accounting systems including financial forecasting and reporting, budget preparation, cash flow reporting, invoicing, accounts payable and receivable, payroll, bank reconciliations, year-end financial reports, Federal and State reports (including UCOA), data surveys, and auditing.

2.         Maintains internal auditing controls of all school accounts and financial procedures and acts as the budget control officer.

3.         Coordinates the preparation of and oversees the annual operating and Capital Improvement Program budgets of the District.

4.         Works collaboratively with the Rhode Island Department of Education.

5.         Annually prepares and monitors, in coordination with the Facilities Director, R.I. Department of Education Housing Aid forms and as needed Necessity of Construction Application, consistent with cash flow analysis in the Capital Reserve School Improvement Fund.

6.         Functions as the District’s liaison with all local, regional, State, Federal and private funding and financial oversight authorities.

7.         Supervises the collection, safekeeping and distribution of all funds.

8.         Maintains all required statistical data for the preparation of the budget, strategic long range planning and decision making.

9.         Prepares and submits a monthly financial statement to the School Committee through the Superintendent of Schools.

10.     Prepares financial and statistical reports as required by State, Federal and local agencies.

11.     Initiates applications and/or activities considered necessary for securing State/Federal financial aid, including Impact Aid, and grants and distribution of surplus property.

12.     Assumes responsibility for the entire procurement cycle, including the bid process, in accordance with existing procurement procedures and policies.

13.     Administers the District's insurance and asset protection programs.

14.     Works collaboratively with the Newport County Regional Special Education Program and East Bay Educational Collaborative.

15.     Conduct ongoing preparation for annual audits and review final drafts of findings with auditing firm.

16.     Works collaboratively with the Town’s Finance Department.

17.     Supervises and evaluates all Business Office personnel; assists in the recruiting, screening and hiring of personnel for positions in the Business Office and district wide.

18.     Participates in the labor contract negotiations, analyzes proposals, and prepares fiscal impact statements.

19.     Maintains and administers all personnel data reports and benefits administration including medical, dental and life insurance, pension, disability and workers’ compensation and record keeping of sick leave and absences.

20.     Administers, through the Director of Facilities, operation of the school plant.

21.     Administers, through the Food Service Company, the cafeteria services and school lunch program.

22.     Supervises data processing systems to provide management information as required for budget forecast and long-range planning.

23.     Plans, organizes and controls the overall activities of electronic data processing, including system analysis, programming, and computer operation activities as related to the District's business operations.

24.     Oversees the district’s record retention requirements and state reporting.

25.     Represents the Superintendent in all phases of District operations and on commissions, councils and committees, as assigned.

26.     Performs related work as required by the Superintendent of Schools.

 

 

Revised and Approved – May 17, 2018