Policies
Middletown Public Schools No. 3085
Middletown School Fundraising for School Programs
FUNDRAISING FOR SCHOOL PROGRAMS
I. Parent/Teacher Organizations
The Middletown School Committee is appreciative of parent teacher organizations’ fundraising activities, provided these efforts comply with district policies, guidelines and state statutes.
Following are guidelines for such fundraising:
1. It is recognized that PTO/PTG/PTA activities are a result of meaningful dialogue between administration, parents and teachers.
2. The Building Principal shall review each proposal to assure compliance with policies, guidelines and state statutes and assess its impact on instruction. 3. All donations of materials, supplies, equipment and/or services shall become the property of the Middletown Public Schools.
4. The School Committee does not approve, authorize, nor condone door-to-door solicitation by students in Grades K-12 unless accompanied by a parent/guardian or their designee, nor solicitation after dark by any student in grades K-12.
5. PTO/PTG/PTA’s may not obligate school funds, personnel, or property without prior approval by the School Committee.
II. Booster Organizations
The School Committee appreciates the contributions of booster organizations. Principals and teachers should seek to support each organization through cooperation and communication to ensure harmony with the policies and goals of the district. The School Committee assumes the responsibility for providing all staff, equipment, facilities and uniforms required for participation in approved programs. Booster organizations may seek to enhance these programs through fundraising and volunteering assistance.
The guidelines for providing this support are:
1. It is recognized that any support group raising funds to enhance a student activity shall be considered a booster organization. At the start of the school year, the Building Principal shall submit to the Superintendent a list of all recognized booster organizations and fundraising activities planned for the year. This list shall be submitted annually to the Superintendent. Additional organizations must seek recognition from the Principal, who shall report all changes to the Superintendent.
2. Each booster organization will identify a representative who will act as liaison to the building principal.
3. The Building Principal will be responsible for providing leadership for the booster organizations in his/her building through an administrator, staff person or committee structure (i.e., students, teachers, parents) of his/her designation. This leadership shall be for the following purposes:
a. To provide coordinated fundraising events as to prevent unnecessary strain on the resources of the community.
b. To ensure that fundraising goals and activities are appropriate and follow School Committee policy.
c. To assure that identified needs are submitted to the Building Principal through the established budget procedures. Unforeseen situations warranting departure from these budget procedures must be presented to the principal or designee for approval.
d. To communicate to the Superintendent the conflicts that arise from fundraising activities.
e. Communicate to the Building Principal quarterly financial updates.
4. A booster organization may not obligate school funds, personnel, or property without prior approval by the School Committee.
5. All donations of materials, supplies, equipment and/or services shall become the property of the Middletown Public Schools with the exception of gifts and awards given to individual students.
Employees of Middletown Public School and PTO/PTG/PTA’s shall not utilize the tax identification number of Middletown Public Schools to create and/or maintain a checking or savings account.
All groups must follow Student Activities/Fundraising Policy #1326.
1st Reading – September 24, 2009
2nd Reading and Approval – October 15, 2009
Review - August 21, 2025
3 Year Review Due - August 2028