1. Call to Order

·         The meeting was called to order at 5:00 pm by Chair Ed Brady.  Eight (8) of thirteen (13) voting members were present or represented by an alternate.

·         Also present: Justin Bernard and Colin McCarthy, OPM, Colliers Project Leaders; Tony Murgida, Gilbane Building Company; and Bill Markham, Bentley Companies.

·         Present via Zoom: Matt LaRue and Tina Stanislaski, HMFH Architects.

2. Consider and Vote on Meeting Minutes from May 14, 2025

·         MOTION: Ed Brady moved to accept the meeting minutes from May 14, 2025 and Bill Nash seconded.

·         DISCUSSION: Marc Thayer recommended that the minutes be amended to replace the word March with May in section 3.2.  He has already informed Secretary Don Morin about the change.

·         VOTE: The minutes as amended were approved unanimously (8-0).

3. Architect’s Update

3.1 Permitting Update – Planning Board, RIDEM, RIDOT, Building Permit

·         Matt LaRue informed the Committee on the approvals process and provided an Approvals Update slide.

3.2    Two Week Look Ahead                                                             

·         All are looking forward to groundbreaking and the bidding process.

·         Bill Nash asked follow-up questions about the groundbreaking and for a signage update. Justin Bernard responded that bids on the precast signs are included in the bidding documents. A sign update will follow shortly with designs and options.

4. Owners Rep Update

4.1 RIDE SBA Stage III 60% CD Submission Update for ES Complex

·         Colin McCarthy informed the Committee that RIDE Stage III for the MS/HS is complete.

·         Colin stated that the ES Complex RIDE Stage III CD package was submitted on 5/7, and they are awaiting feedback from RIDE.

4.2 MS/HS Group III Recommendations to Award: Masonry, Miscellaneous Metals, Fireproofing, Panelized Exterior Veneer, Exterior Storefront and Curtain Wall, Drywall and General Trades, Dumpsters, Surveying, Temporary Toilets, and ATP-001.

Masonry RTA:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Masonry bid to Capasso Enterprises Inc. in the amount of $6,140,000, which is $2,690,229 above the 60% CD budgeted amount of $3,449,771. Gilbane and Colliers also recommend that the Building Committee accept Alternate #9 in the amount of $137,000. Alternates #1-8 and alternate #10 are not applicable for this bid.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Masonry bid to Capasso Enterprises Inc. in the amount of $6,140,000, which is $2,690,229 over the 60% CD budgeted amount of $3,449,771 and to accept Alternate #9 in the amount of $137,000. Alternates#1-8 and #10 are not applicable for this bid. Bill Nash seconded the motion. The motion passed on a unanimous vote.

Miscellaneous Metals RTA:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Miscellaneous Metals bid Shepard Steel Co. Inc. in the amount of $474,000, which is $955,612 under the 60% CD budgeted amount of $1,429,612 and to accept Alternate #9 in the amount of $17,000. Alternates #1-8 and #10 are not applicable for this bid.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Miscellaneous Metals bid to Shepard Steel Co. Inc. in the amount of $474,000 which is $955,612 under the 60% CD budgeted amount of $1,429,612 and to accept Alternate #9 in the amount of $17,000. Alternates #1-8 and #10 are not applicable for this bid. Bill Nash seconded the motion. The motion passed on a unanimous vote.

Applied Fireproofing RTA:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Applied Fireproofing bid to Century Drywall in the amount of $577,000 which is $405,410 under the 60% CD budgeted amount of $982,410. Alternates #1-10 are not applicable for this bid.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Applied Fireproofing bid to Century Drywall in the amount of $577,000 which is $405,410 under the 60% CD budgeted amount of $982,410. Alternates #1-10 are not applicable for this bid. Bill Nash seconded the motion. The motion passed on a unanimous vote.

Panelized Exterior Veneer RTA:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Panelized Exterior Veneer bid to NRD Construction in the amount of $1,000,341, which is $401,382 under the 60% CD budgeted amount of $1,401,723. Alternates #1-10 are not applicable for this bid.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Panelized Exterior Veneer bid to NRD Construction in the amount of $1,000,341 which is $401,382 under the 60% CD budgeted amount of $1,401,723. Alternates #1-10 are not applicable for this bid. Bill Nash seconded the motion. The motion passed on a unanimous

Exterior Storefront and Curtain Wall RTA:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Exterior Storefront and Curtain Wall bid to Danielson Glass Co. in the amount of $2,800,000 which is $859,265 under the 60% CD budgeted amount of $3,659,265. Alternates #1-7, #9, and #10 are not applicable for this bid. Colliers is recommending to HOLD Alternate #8.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Exterior Storefront and Curtain Wall bid to Danielson Glass Co. in the amount of $2,800,000 which is $859,265 under the 60% CD budgeted amount of $3,659,265 and to HOLD Alternate #8. Alternates #1-7, #9, and #10 are not applicable for this bid. Bill Nash seconded the motion. The motion passed on a unanimous.

Drywall and General Trades RTA:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Drywall and General Trades bid to New England Finish Systems LLC. in the amount of $9,595,000 which is $879,952 under the 60% CD budgeted amount of $10,474,952. Gilbane and Colliers also recommend that the Building Committee accept Alternate #9 in the amount of $14,000.  Alternates #1-8 and alternate #10 are not applicable for this bid.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Drywall and General Trades bid to New England Finish Systems LLC in the amount of $9,595,000 which is $879,952 under the 60% CD budgeted amount of $10,474,952612 and to accept Alternate #9 in the amount of $14,000. Alternates #1-8 and #10 are not applicable for this bid. Bill Nash seconded the motion

Dumpsters:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Dumpsters bid to Waste Management in the amount of $390,000. Alternates #1-10 are not applicable for this bid.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Dumpsters bid to Waste Management in the amount of $390,000. Alternates #1-10 are not applicable for this bid. Bill Nash seconded the motion. The motion passed on a unanimous vote.

Surveying:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Surveying bid to Frank O. Waterman & Associates in the amount of $90,000. Alternates #1-10 are not applicable for this bid.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Surveying bid to Frank O. Waterman & Associates in the amount of $90,000. Alternates #1-10 are not applicable for this bid. Bill Nash seconded the motion. The motion passed on a unanimous vote.

Temporary Toilets:

·         Gilbane and Colliers advise the Building Committee to recommend awarding the Temporary Toilets bid to United Site Services in the amount of $72,000

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Temporary Toilets bid to United Site Services in the amount of $72,000. Alternates #1-10 are not applicable for this bid. Bill Nash seconded the motion. The motion passed on a unanimous vote.

 Authorization to Proceed (ATP) for Alternate #9:

·         Gilbane and Colliers advise the Building Committee to accept Alternate #9 “Provide Hoistway and Elevator at the Middle School Wing in lieu of storage rooms” for the Sitework, Concrete, and Structural Steel trade packages in the amount of $72,000.

·         MOTION: Tami Holden moved that the Building Committee authorize ATP-001 to accept Alternate #9 for the Sitework, Concrete and Structural Steel trade packages in the amount of $72,000. Bill Nash seconded the motion. The motion passed on a unanimous vote.

·         There were questions throughout regarding how many bidders and the variance of bids for each topic. Dumpsters, Surveying and Temporary toilets were based on unit rates by bidders.

·         Bill Nash asked about remaining RTA’s and Justin Bernard listed what was outstanding to bid. Ed Brady asked about electrical bids and Tony Murgida stated that he will have that information for the next meeting.

·         Justin Bernard commented that the market is favorable right now and bids are very competitive.

4.3   ES Complex Group II Recommendations to Award: Mechanical System Repairs

Mechanical System Repairs RTA:

·         Bentley and Colliers advise the Building Committee to recommend awarding the Mechanical System Repairs bid to Arden Engineering Constructors in the amount of $93,200, and $175,000 of Owners’ Allowances as follows; Allowance#1: “Replace all hangers on domestic cold water in the amount of $25,000. Allowance #2: “Unforeseen Demo and Abatement” in the amount of $25,000. Allowance #3: “Insulate Existing Pipe” in the amount of $25,000. Allowance #4:“Unforeseen HVAC Repairs” in the amount of $100,000.

·         MOTION: Tami Holden moved that the Building Committee make a recommendation to award the Mechanical System Repairs bid to Arden Engineering Constructors in the amount of $93,200, and $175,000 of Owner’s Allowances as follows; Allowance#1: “Replace all hangers on domestic cold water in the amount of $25,000. Allowance #2: “Unforeseen Demo and Abatement” in the amount of $25,000. Allowance #3: “Insulate Existing Pipe” in the amount of $25,000. Allowance #4: “Unforeseen HVAC Repairs” in the amount of $100,000. Bill Nash seconded the motion. The motion passed on a unanimous vote.

4.4   Groundbreaking Update

·         Groundbreaking is scheduled for 6/9 at 10am with a rain date of 6/11.

·         Justin Bernard commented that they are confirming speakers and list who will be in attendance.

·         Bill Nash asked about busses bringing in students from the elementary schools. Superintendent Niemeyer stated that there should be good student turnout and that communication is going out to push for public attendance.

4.5   Budget Update

·         The Budget Update slide was presented with expenditures to date of $11,258,700, contracted amount of $76,181,700 and total anticipated costs (excluding contingencies) of $178,008,300.

4.6   Schedule Update

·         Justin Bernard stated that there are no major changes to the schedule and mobilization will start next week. Work will begin at the current high school at the close of school, 6/23. There will be more detailed schedule information from Gilbane at the next meeting.

·         Bill Nash asked about traffic via Aquidneck Avenue and discussed access. 

4.7   Two Week Look Ahead

·         The Elementary School Complex subcontractor bidding and scope reviews are ongoing.

·         MS/MH Complex subcontractor bidding and scope reviews are ongoing.

·         MS/MH mobilization will begin on 6/2 and the Groundbreaking Ceremony is on 6/9.

5. School Building Committee Update

5.1 MS/HS Project Labor Agreement Update

·         Justin stated that the PLA agreement is executed.

5.2   Two Week Look Ahead

·         Ed Brady talked about the Groundbreaking and that it has been four years and four months since the committee was established.

Adjournment:

·         MOTION: Bill Nash moved for the Building Committee to adjourn and Superintendent Niemeyer seconded. The motion passed unanimously (8-0).

Future Meeting Schedule – The next meeting will be on June 11, 2025 at 5:00p.m. at the Oliphant Administration Building.

Respectfully Submitted,

Tami Holden