1.       Call to Order

1)      The meeting was called to order at 5:00 pm by Vice Chair Bill Nash. Nine (9) of thirteen (13)  voting members were present or represented by an alternate.

2)      Also present: Justin Bernard and Colin McCarthy, OPM, Colliers Project Leaders; Tony  Murgida, Gilbane Building Company; and Bill Markham, Bentley Companies.

3)      Present via Zoom: Justin Viglianti and Tina Stanislaski, HMFH Architects; and Ed Cifune,  DBVW Architects.  

2.       Consider and Vote on Meeting Minutes from June 11, 2025

• MOTION: Tom Welch moved to accept the meeting minutes from June 11, 2025, and Peter  Connerton seconded.

• DISCUSSION: None.

• VOTE: The motion passed unanimously (9-0).

3.       Architect’s Update

3.1 Project Update

• Justin Viglianti informed the Building Committee that the design team continues to  move through the construction phase of the project, bidding continues, and site  mobilization has begun. The next major milestone is to have a Guaranteed Maximum  Price (GMP) once bidding is complete later this summer. 

• Justin also updated the Building Committee on the location of Knox boxes for the new  middle-high school. Two boxes will be mounted five feet above the ground beside each  of the two main entrances on the middle and high school sides of the building. The final  locations will be approved by the Middletown Public Safety officials.

3.2 Permitting Update – Planning Board, RIDEM, RIDOT, Building Permit

• Justin Bernard was expecting to receive RIDEM approval earlier today, but RIDEM had  one additional question about a fence adjacent to an access road. The landscape  architect explained to DEM that this is a temporary fence for tree protection only and it  will be removed. Justin anticipates RIDEM approval will be granted by the end of this  week.

• RIDOT approval has also been received, but HMFH is waiting for an electronic  transmission of the approval. In the meantime, a written letter from RIDOT granting  approval will be used for submission to the Planning Board on July 9^th.

• Once the RIDEM and RIDOT approvals are accepted by the Middletown Planning Board,  the building permit application will be complete, and the official building permit will be  issued by the Town. Approval to begin construction has already been granted by the  Town ahead of the building permit being formally issued.

3.3 Three Week Look Ahead

• Bid package and scope reviews will continue for both the middle-high school and the  elementary school complex.

• RFI’s and issuances of addenda will continue.

• HMFH is working on some additional entrance drive signage options and should have an  update ready for the next meeting.

• HMFH continues to work on the design submission documentation for NE-CHPS and  anticipates having it completed by August 1st.

• The update from HMFH/DBVW can be viewed here:

4.       Owners Rep Update:

4.1 ES Complex Recommendations to Award: Acoustical Ceilings and Low Voltage
 

4.1.1 Consider and Vote to Award the Contracts (Acoustical Ceilings and Low Voltage) for the ES Complex

Acoustical Ceilings RTA:

• Bentley and Colliers advise the Building Committee to recommend awarding the  Acoustical Ceilings bid to Acoustek in the amount of $164,642, and $25,000 of  Subcontractor’s Allowance to remove and reinstall the ceiling grid, for a total  RTA approval of $189,642, which is $62,043 under the 60% CD budgeted amount of $251,685. Colliers is recommending HOLDING Alternate #3 “Renovate Toilet Room” in the amount of $4358. 

• MOTION: Don Morin moved that the Building Committee make a recommendation to award the Acoustical Ceilings bid to Acoustek in the amount  of $164,642, and $25,000 of Owner’s Allowance to remove and reinstall the  ceiling grid, for a total RTA approval of $189,642, which is $62,043 under the  60% CD budgeted amount of $251,685, and to HOLD Alternate #3 “Renovate  Toilet Room” in the amount of $4358. Tom Welch seconded the motion. The  motion passed on a unanimous vote.

Low Voltage RTA:

• Bentley and Colliers advise the Building Committee to recommend awarding the  Low Voltage bid to Synet in the amount of $188,000 and $5000 of Owners’ Allowance for Area of Rescue (alt #4), for a total RTA approval of $193,000. This is $30,000 above the 60% CD budgeted amount of $163,000.

• MOTION: Don Morin moved that the Building Committee make a recommendation to award the Low Voltage bid to Synet in the amount of  $188,000 and $5000 of Subcontractors’ Allowance for Area of Rescue (alt #4) for  a total RTA approval of $193,000, which is $30,000 over the 60% CD budgeted  amount of $163,000. No alternates are applicable. Tom Welch seconded the  motion. The motion passed on a unanimous vote.
 

4.2 Elementary School Complex Alternates Update

4.2.1.1 Justin Bernard informed the Building Committee that a meeting took  place earlier in the week to perform a detailed review of the Elementary School  alternates. An updated cost trending log and timeline for decisions on each  alternate will be provided at the next meeting. No work on the alternates will  take place during phase 1 of the project (summer of 2025).
 

4.3 MS/HS Recommendations to Award: ATP-003 for Alternates 7 & 8, Roofing, Interior Glass  and Glazing, Gym Equipment, and Trailers

4.3.1 Consider and Vote to Award the Contracts (ATP-003 for Alternates 7 & 8, Roofing, Interior Glass and Glazing, Gym Equipment, and Trailers) for the new  Middle/High School
 

Authorization to Proceed #003 (ATP-003) for Alternates #7 and #8:

• Gilbane and Colliers advise the Building Committee to recommend approving  ATP-003 to accept Alternate #7 “Increase Emergency Generator from 550kW to  800kW” and Alternate #8 “At Emergency Shelter portion of the building, change  all exterior windows to hurricane-related curtainwall and change a base scope  standard curtainwall to hurricane related” for the electrical trade package with  Aladdin Electric Company Inc. in the amount of $326,308, for the exterior  storefront and curtainwall trade package with Danielson Glass Co. in the  amount of $148,000, and to carry an Owner Allowance of $5000 for Concrete  with JL Marshal in the amount of $5000 and an Owner Allowance of $5000 for  Sitework with DiGregorio in the amount of $5000.

• Justin Bernard explained that these alternates will be funded outside of the  $190 million project budget as the Town will be receiving funding from the state  for these upgrades.

• MOTION: Don Morin moved that the Building Committee recommend  approving ATP-003 to authorize Alternate #7 “Increase Emergency Generator  from 550kW to 800kW” and Alternate #8 “At Emergency Shelter portion of the  building, change all exterior windows to hurricane-related curtainwall and  change a base scope standard curtainwall to hurricane related” for the electrical  trade package with Aladdin Electric Company Inc. in the amount of $326,308,  for the exterior storefront and curtainwall trade package with Danielson Glass  Co. in the amount of $148,000, and to carry an Owner’s Allowance for Concrete  with JL Marshal in the amount of $5000 and an Owner’s Allowance for Sitework  with DiGregorio in the amount of $5000 to be funded outside of the $190  million project. Tom Welch seconded the motion. The motion passed on a  unanimous vote.

Roofing RTA: 

• Gilbane and Colliers advise the Building Committee to recommend awarding the  Roofing bid to Patrick J. McKenna Roofing Inc. in the amount of $3,060,600  which is $945,394 below the 60% CD budgeted amount of $4,005,994. Gilbane  and Colliers also recommend that the Building Committee reject Alternates #1-9  as they are not applicable for this bid, as well as alternate #10 visual roof screen.

• MOTION: Don Morin moved that the Building Committee make a  recommendation to award the Roofing bid to Patrick J. McKenna Roofing Inc. in  the amount of $3,060,600, which is $945,394 below the 60% CD budgeted  amount of $4,005,994, and to reject alternate #10 roof visual roof screen.  Alternates #1-9 are not applicable for this bid. Tom Welch seconded the motion.  The motion passed on a unanimous vote.

Interior Glazing RTA:

• Gilbane and Colliers advise the Building Committee to recommend awarding the  Interior Glazing bid to JK Glass Company in the amount of $630,000 which is  $278,555 below the 60% CD budgeted amount of $908,555. Gilbane and  Colliers also recommend that the Building Committee reject Alternates #1-10 as  they are not applicable for this bid.

• MOTION: Don Morin moved that the Building Committee make a recommendation to award the Interior Glazing bid to JK Glass Company in the  amount of $630,000 which is $278,555 below the 60% CD budgeted amount of  $908,555. Alternates #1-10 are not applicable for this bid. Tom Welch seconded  the motion. The motion passed on a unanimous vote.

Gym Equipment & Bleachers RTA:

• Gilbane and Colliers advise the Building Committee to recommend awarding the  Gym Equipment & Bleachers bid to National Equipment and Facility Solutions in  the amount of $1,068,500 which is $61,809 over the 60% CD budgeted amount  of $1,006,691. Gilbane and Colliers also recommend that the Building Committee reject Alternates #1-10 as they are not applicable for this bid.

• MOTION: Don Morin moved that the Building Committee make a recommendation to award the Gym Equipment & Bleachers bid to National  Equipment and Facility Solutions in the amount of $1,068,500 which is $61,809  above the 60% CD budgeted amount of $1,006,691. Alternates #1-10 are not  applicable to this bid. Tom Welch seconded the motion. The motion passed on  a unanimous vote.

Trailers RTA:

• Gilbane and Colliers advise the Building Committee to recommend awarding the  Trailers bid to WillScot in the amount of $42,696. Alternates #1-10 are not  applicable for this bid. Colin McCarthy added that this is an additional trailer to  what was approved at a prior meeting.

• MOTION: Don Morin moved that the Building Committee make a recommendation to award the Trailers bid to WillScot in the amount of $42,696.  Alternates #1-10 are not applicable for this bid. Tom Welch seconded the  motion. The motion passed on a unanimous vote.

4.4 Middle-High School Alternates Update

4.4.1.1 Justin Bernard shared an update on the Middle-High School alternates decision  dates with the Committee. Alternates #1-#4 are all site related, and a decision will need  to be made by October 2025. Alternate #5 is not used. The Committee will need to  decide on alternate #6 regarding changing bituminous walkways to concrete walkways  by August 2025. The cost for this alternate is currently trending at $190,300. Alternates #7 and #8 were approved at today’s meeting. Alternate #9 was approved at an earlier  meeting and Alternate #10 was previously rejected.

4.4.1.2 Bill Nash stated that there has been some lobbying out there to reconsider  alternate #10 visual roof screen. Don asked if a rendering to show what the rooftop  equipment looks like could be shared by the design team. Tina stated that the position  for the units has been changed, and the location has improved from a visual standpoint.  HMFH can bring a rendering to the next meeting if needed. 

4.4.1.3 ACTION: Prepare a rendering that shows the rooftop unit placement that is in  question for alternate #10, visual roof screen. – HMFH 

4.5 Budget Update

4.5.1.1 Justin Bernard informed that Committee that the project is still working within  the $190 million budget, and the additional funding from an outside source to support  alternates #7 and #8 will be shown as such once the funding becomes available.

4.6 Schedule Update

4.6.1.1 Justin Bernard informed the Committee that there are no changes to the  Middle-High School schedule. 

4.6.1.2 A phase I Schedule of work at the elementary school complex was shared.  Repairs of the HVAC system and work in the courtyards will take place this summer.  Bentley will try to get some additional work on the sprinkler system done this summer  to reduce the amount of work needed in the final summer of 2027. The nurse’s suite  and painting work will take place in the summer of 2026.

4.7 Logistics Update

4.7.1.1 Justin Bernard shared a plan for the elementary school complex. Abatement  work in the tunnels will begin this summer, and work across a driveway will need to take  place to install a new water line. Portions of the parking lot will need to be closed during this work. All work should be wrapped up prior to the start of school in the fall.

4.8 Three Week Look Ahead 

• Middle-High School and ES Complex bidding and scope reviews will continue. • Bulk excavation for the Middle-High School will continue. Trees and stumps have been  removed. The stone wall has been moved to the Hoogendoorn property for storage.

• The elementary school complex mobilization took place this past Monday to install the  new water line, begin HVAC repairs and start on courtyard demolition.

• The update from Colliers can be viewed here:

5.       School Building Committee Update

5.1 Three Week Look Ahead

• Bill Nash stated that he felt that the project is moving at a good pace and that  communication is going well.

6.       Adjournment: 

• MOTION: Tom Welch moved for the Building Committee to adjourn at 6:00pm and  Peter Connerton seconded. The motion passed unanimously (9-0).

Future Meeting Schedule – The next meeting will be on July 16, 2025, at 5:00p.m. at the Oliphant  Administration Building.

Respectfully Submitted,

Don Morin

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