I. CALL TO ORDER

II. INVOCATION

III. SALUTE TO THE FLAG

IV. CONSOLIDATION

A. Human Resources

1. Report on Health, Life and Dental Insurance Consolidation Options

Director of Human Resources Mary Scanlon presented the various options regarding healthcare, life and dental insurance.

A motion is made to receive this information and to continue to go forward with options by Councilwoman Kleyla, seconded by Assistant Mayor Rose and on a roll call vote it is unanimous.

B. Finance

1. Report on the Consolidation of Liability Insurance for City and School.

Discussion regarding a single premium policy. Creation of a calendar in time deadlines. Standard package for competitive bid to be put together.

A motion to solicit an agent of record a better rate is made by Councilman Conley, seconded by Councilman DiGioia on a roll call vote it is unanimous.

C. Purchasing of Supplies and Services

1. Creation of a Master List to be completed by June 2, 2011

A motion to suggest to Purchasing Agent to work with IT to create a Purchasing/Finance System and for the City Manager to keep the Council up to date bi-weekly.

D. IT Consolidation

1. Consolidate IT under one department, followed by ratification from the School Committee.

A motion to get information back to the City Council in a timely fashion to see if this consolidation would be feasible is made by Assistant Mayor Rose, seconded by Councilwoman Kleyla and on a roll call vote it is unanimous.

E. Consolidation of Maintenance

1. Consolidation of Building Maintenance, Custodial and Grounds keeping for City and School buildings, followed by ratification from the School Committee.

F. Consolidation of Finance Department

1. Consolidation of the Finance Departments of the City and School, followed by ratification from the School Committee.

A motion to get information back to the City Council in a timely fashion to see if this consolidation would be feasible is made by Councilwoman Kleyla, seconded by Assistant Mayor Rose and on a roll call vote it is unanimous.

G. Consolidation of Municipal Court

1. Consolidation of the Municipal Court Office and Function to City Hall.

The City Manager states he is looking into transferring the court to the Traffic Tribunal. He will get back to the Council in one month concerning the options.

A motion to have the City Manager report back to Council in one month on the consolidation options for Municipal Court is made by Councilman DiGioia, seconded by Councilwoman Kleyla and on a roll call vote it is unanimous.

V. SALE OF SCHOOL/CITY BUILDINGS

A. Disposition of monies from the sale of Grove Avenue School.

The City Manager requests a deferral of the vote until after the closing on the property on May 19, 2011.

A motion to defer the vote until after the May 19, 2011 closing is made by Councilwoman Kleyla, seconded by Assistant Mayor Rose and on a roll call vote it is unanimous.

B. Recommendations from the Planning Director, Jeanne Boyle regarding School and City building sale options.

A motion is made for the City to be more aggressive in the sale of the properties listed via advertisements and for properties such as Bentley Street for the City to look into alternative ideas is made by Assistant Mayor Rose, seconded by Councilwoman Kleyla and on a roll call vote it is unanimous.

A motion is made regarding the Harding Avenue property, to have a study take place and the neighbors notified with opportunities to comment by Councilwoman Kleyla, seconded by Assistant Mayor Rose and on a roll call vote it is unanimous.

VI. TANS/DEFICIT REDUCTION

A. TANS and/or alternative recommendations.

The City Manager requested that any votes on this topic be deferred until he has an opportunity to review options.

VII. RESOLUTIONS

Whereas the City Council and School Committee have joined forces to reign in deficit spending and act in the best interest of the taxpayers of the City of East Providence; and

Whereas the School Committee currently has a operating deficit of $6,316,787.00 as audited thru 10/31/10 as a result of current and past budget practices; and

Whereas the budget is adopted each year in November with a tax rate which relies upon accurate assessments of revenue as well as spending for the next fiscal year; and

Whereas part of the School Committee current deficit is as a result of reliance upon revenue sources and one time sales of assets which have not proven to be reliable sources of revenue to support the School Department's spending plan; and

Whereas both the City Council and School Committee are working jointly together to solve the School Department's current deficit;

Be it resolved that:

The School Committee budgeting process for the FY 2011-2012 shall not rely upon any one time sales of assets which have not yet come to fruition, funding sources which have not yet been approved, and that they generally rely upon good financial management practices in formulating both the revenue and the spending side of the FY 2011-2012 School Department Budget.

A motion to approve the resolution is made by Assistant Mayor Rose, seconded by Councilwoman Kleyla and on a roll call vote it is unanimous.

VIII. TRANSFER OF THE CAREER TECH CENTER FROM RIDE TO THE CITY

IX. OPEN DISCUSSION OF FURTHER CONSOLIDATION OPTIONS

X. ADJOURNMENT

A motion to adjourn is made by Councilwoman Kleyla, seconded by Assistant Mayor Rose and on a roll call vote it is unanimous.

Approved By Council: August 21, 2012

Attest: ________________

City Clerk