Approval of Agenda

Moved by Leary, seconded by Steele to approve the agenda as presented.  Mayor Meyers added Item C. MML Presentation under Presentations and Item D. Discuss MML Contract under New Business.  Motion carried by the following roll call vote:  Yes – All.

Presentation

A.   Corey Turner, Project Manager from Fleis & Vandenbrink gave an update on the status of the WWTP.  (Handout on file in the Clerk’s Office.)

B.    Steve Jurczuk, C2AE Project Manager and Architect, presented a proposed layout for the new City Hall (Handout on file in the Clerk’s Office.)  The cost of the proposed renovations came in at $5,567,100.00.  Jurczyk advised that some of the cost was due to a few high-ticket renovation items citing the following:

·         approximately $400,000 for a new elevator and shaft (the elevator would also be moved to be closer to the entrance of the building) 

·         approximately $400,000 for a new entry

·         approximately $1,000,000 to replace the mechanical system

·         approximately $4,000,000 in construction costs

A lengthy discussion ensued with Jurczyk fielding questions from the council members. The majority of council members individually voiced their concerns on the cost of the proposed renovations as they were much higher than originally anticipated, as well as the proposed layout displayed over 3345 square feet of empty space yet there was no designation for council chambers or an area for city residents and taxpayers to utilize the new city hall for elections.  Mayor Meyers and Mayor Pro Tem Davis voiced that they are not in favor of holding elections in the new city hall.   City Manager Jon Stoppels advised that the city could fund the project through USDA for 40 years at 2.5%.  Jurczyk advised that the proposal as presented is for a complete renovation.  Council could reduce the costs by narrowing down what needs to be done now and what could be done later.  

C.   MML Representative Emily Kieliszewski gave a presentation with a proposal for conducting an Executive Search to replace the current city manager who has announced his retirement at the end of the year.  (Handout on file in the Clerk’s Office.) 

Consent Agenda

Moved by Leary seconded by Gladding to approve the Consent Agenda as presented. Motion carried by the following roll call vote: Yes – All. 

The Consent Agenda is as follows:

Reports by Council Liaisons

Steele reported that the Recreation Advisory Board meeting was cancelled.  The DDA donated $2,500.00 to the Holiday Committee for the Home for the Holidays event in December.

Davis reported that the Planning Commission is meeting tomorrow.  The date was moved up from the regular meeting date of October 22^nd to expedite approving a site plan review.

Mayor Meyers reported that the Housing Commission is scheduled to meet on October 17^th at 6:15 p.m.

Unfinished Business

New Business

A.   Chief Sower reported on code enforcement. 

B.    Moved by Davis, seconded by Leary to approve the “typical package” for $18,500 as presented by MML to conduct an executive search for a new city manager.  Motion carried by the following roll call vote:  Yes – all.

City Manager Comments

Stoppels reported on the following items topics of interest:

·         Unforeseen additional damage was discovered by the contractors while performing repairs on the porch on the third level of the Museum.  Stoppels will meet with the contractor.

·         Thanked Greenville for their help with a sanitary sewer issue.

·         The Fire Department had a hands-on extrication training this past weekend.

·         Handicap access was completed at Lightning Bend today.

·         Demorest Field.  

Council Comments

Steele commented on the renovation costs for the new City Hall and invited all of the council members to the November 11^th Recreation Advisory Board meeting where Larry Hummel from Fleis & Vandenbrink will discuss grants and the impact of having toured the parks with a person who has a disability.  She advised that several accommodations can be made at minimal cost.

Gladding commented on the renovation costs for the new City Hall and commented on the ball fields.

Davis thanked the presenters from this evening, thanked Mason and Tefft for their comments and commented on the proposed renovations.

Leary thanked everyone who came out tonight, and commented on the council’s ability to disagree, having different perspectives and moving forward.   

Mayor Meyers thanked those who gave public comment, the presenters, the DDA for their donation the Holiday Committee, council members and Stoppels.  He thanked Stoppels for the accomplishments that have been made under his leadership.

Adjourn

Moved by Leary seconded by Steele to adjourn the meeting at 9:21 p.m.  Motion carried by the following roll call vote:  Yes – All.

________________________________                      __________________________________

Bruce Meyers, Mayor                                     Janae Ortego, MiPMC

City Clerk